Artist  Table ($45)
One (1) 8’ draped table
Company Sign
Two (2) chairs
Two (2) badges

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Vendor Table ($50) 

One (1) 8’ draped table

Company Sign

Two (2) chairs

Two (2) badges

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ARTIST TABLES

The application for Ashika-con 2025 Artist Table is now OPEN. Approvals will be issued on a rolling basis or until space is sold out—whichever comes first.
 

IMPORTANT INFORMATION

Before you apply, please read and understand the following: Ashika-con’s Artist / Vendor  Tables are first come first serve.

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• This is a Artist / Vendor table request form. It is not a contract, and it does not guarantee space. All Artist / Vendor tables limited.

• This application will close at 11:59 PM Western Time on January 15, 2025 , and you will hear back on the status of your application by within 48 hours.

• If accepted, you will receive more information and payment details. You MUST make payment no later than 7 calendar days from the date that we notify you to reserve your space. Late payments will not be accepted. If payment is not received by this date, your table will be allotted to an artist on the waitlist.

• Individuals as well as collectives or studios with multiple artists may apply, but collectives/studios must identify each of their members within the application. Tables cannot be shared with any artists not listed within the application. If you plan to share your table or exhibit with a collective/studio only ONE member should apply for an Artist / Vendor table. Multiple members should not apply. Multiple applications from the same collective/studio will not increase your chances of acceptance.

• All artists, helpers, and collective/studio members must be 18-years-old or older by the first day of the show.

• Accepted artists will receive one Artist / Vendor table. No artist will receive more than one table space, and no displays that extend across more than one table space are allowed. This applies to both individual artists and collectives/studios.

• Accepted applicants are expected to be at their table during all open hours of the event.

• Tables cannot be shared with any artists not listed within the application.

• Tables do not include electricity, and electricity cannot be ordered in Artist / Vendor.

• Artist / Vendor come with two Artist / Vendor badges.

• Accepted artists may purchase one additional Artist / Vendor badge per table ($) should they need it for an additional member of a studio and/or helper.

• Artist badges allow entrance during set-up hours before and after public hours each day. Artist Alley badges may not be resold to general attendees.

• Artist / Vendor tables must be staffed during all public hours by a minimum of one person. The maximum number of people allowed behind an Artist / Vendor is three.

• Contracted Artist / Vendor tables cannot be transferred. In the event of an artist’s cancellation, payments are not refundable. (Should Ashika-con itself be canceled, contracted artists would have the ability to cancel their table for a refund.)

• The Artist invited are fan art, indie creators, webcomic artists, crafters, makers, professional writers and illustrators, and small press and fashion brands – and everything sold must be the work of the creator(s) at the table. If you have questions about this, please email us.

• A Certificate of Liability Insurance is required to participate for all Venders Table. Neither Ashika-con, Newport Rec Center, nor any of their officers, agents, employees, or contractors assume any responsibility for the theft, loss, or damage to an exhibitor or artist’s property. It is recommended exhibitors and artists consult their preferred insurance broker to obtain a policy to cover their display materials and merchandise during transit and onsite as well as general liability while onsite. Further insurance information, including affordable options and submission information, will be included in acceptance emails.
   

PROXY SELLING IS NOT ALLOWED

PROXY SELLING IS NOT ALLOWED. Artists must appear the two days at Ashika-con and resellers or art brokers cannot operate tables. Artists must show their ID at registration before set up can begin, and this ID must match the name and information in your application. Any exceptions must be requested in writing as part of your Artist / Vendor application. Anyone misrepresenting themselves or otherwise engaging in proxy selling risks being removed from Ashika-con’s 2025 Artist Alley and banned from future Artist / Vendor.

 

ARTIST FAN ARTS AND FAN CRAFTS

We encourage original prints, crafts, comics, etc, but please read this policy to assure your table follows our guidelines. Should a staff member or publisher representative ask you to remove any item from display and sale, you must do so immediately. Failure to follow this policy puts you at risk of being removed from the event without refund, restricted from future editions of Ashika-con, and in some cases, criminal fines and prosecution.
You are allowed to exhibit at your location featuring characters of your own creation, as well as fan art and fan crafts based on comics, anime, manga, and pop culture series. We define “fan art and fan crafts” as original work you have created based on licensed, copyrighted material and characters.
The sale of any item which reproduces the artwork of other fans is not allowed. For example, you cannot copy another artist’s work from DeviantArt or similar sites and call it your own, and you cannot use this artwork as the basis for other fanart or fan crafts. Do not trace, copy, or place Photoshop filters over any art you didn’t create. The alteration or modification of existing work is not considered an original work.
The original creator of the fan art must be present at your Artist / Vendor table. 
3rd party dealers cannot sell the work of fan artists.
Mass-produced fan art and fan crafts are not allowed. While artists are allowed to sell buttons, pins, bookmarks, keychains, and apparel, all must be limited in nature. Mass-produced fan art and fan crafts may be considered bootleg merchandise and subject to removal.

 

DISPLAY INFORMATION

Displays on Artist / Vendor tables must adhere to the following guidelines.

• Tables may not be set up like a booth. If more space is needed you may consider purchasing two locations. Please email a2squaredbizso@gmail.com for more information.

• Backdrops, print walls, banners, and displays are not to exceed 7’ from the floor.

• Displays on top of tables are not to exceed 4’ from the tabletop. Such displays must be stable and secured to the table by means of not damaging the table.

• No display is allowed in front of tables or to extend into any aisle.

• No display may infringe upon its neighboring space, including but not limited to outward side-facing displays, support brackets, extension poles, etc.

• Displays are subject to staff discretion. If any display is deemed unsafe, the artist must adjust the display to meet staff recommendations.

• Artist / Vendor tables may not be moved, pushed out, pushed back, raised, or otherwise rearranged. If you require change please contact the Director of the event.

• Areas directly behind tables may not have any displays blocking the tables next to them and walkways between and behind tables must be accessible at all times.

• Luggage must be placed beneath the table and cannot be placed in front, behind, or beside the table.

• If an Artist/Vendor takes a chair from another artist without permission, the Artist/Vendor risks being charged for the chair or being removed from Their Table.

• Adult themed materials are is not allowed.

 

LINES

You are responsible for ensuring that any fans or customers waiting in line at your table do not infringe on your neighbors or block an aisle.